Automated journals on every transaction
Goods receipts, invoices, shipments, and payments post their own journal entries, complete with channel and division dimensions.
Modules inside Balance
- Procurement
- Warehouse
- Inventory
- Sales
- Logistics
- Finance & Accounting
- Reports
- E-commerce Website
About Balance
One source of data from purchasing to financial statements
Balance is a unified business platform for companies that sell through many channels, from modern trade, B2B, and consignment to WhatsApp, marketplaces, and their own website. Purchasing, stock, sales, and bookkeeping run in one system, so the numbers in the warehouse and in the financial reports always match.
Batch, expiry, and FEFO
Stock is tracked by warehouse, location, and batch. The system suggests the batch closest to expiry, and cost of goods sold uses FIFO per batch.
Clear tiered approvals
An approval matrix by document type, amount, and division. Approvers are notified and decide from a single approval inbox.
Secure, traceable access
Role-based permissions, MFA for key roles, posted journals that cannot be edited, and a change history on every record.
How It Works
From purchasing to period close
Every operational step is reflected in stock and in the books right away.
- 1
Buy and receive goods
Purchase requests and POs go through tiered approval. Goods are received through inbound QC, then matched against the supplier bill (3-way match).
- 2
Store by batch
Stock is recorded by warehouse, location, and batch with expiry dates. Transfers and stock counts are fully recorded.
- 3
Sell and ship
Sales orders from any channel move on to delivery orders, picking and packing with QC, and then invoicing.
- 4
Journals and reports
Every step posts an automated journal entry. Financial statements and profit by channel are ready, and periods close through a checklist.
01Multichannel Sales
Orders from every channel in one list
Modern trade, B2B, consignment, WhatsApp/Instagram, marketplace, and employee sales orders all use the same model. Prices, discounts, and per-role discount limits apply automatically.
- Proforma, invoices, and receivables per customer
- Consignment with monthly reconciliation
- Sales returns with verification
02Warehouse & Inventory
Stock by location and batch you can trust
Goods come in through inbound QC and quarantine, then move through recorded transfers, picking, and packing. Scheduled stock counts keep system balances in line with what is on the shelf.
- Multiple warehouses with standard locations
- Stock cards and FIFO inventory value
- Repacking, internal usage, and disposal
03Finance & Reports
Profit and loss by channel without manual consolidation
Because every journal line carries channel and division dimensions, profit and loss by dimension and product margins are available at any time. Balance sheet, cash flow, tax, fixed assets, and period close live in the same module.
- Bank and marketplace settlement reconciliation
- Indonesian withholding tax and Coretax recaps
- Period close with a checklist
Who it's for
One platform for every role
Purchasing & warehouse
Raise POs, receive and inspect goods, and manage transfers, picking, packing, and stock counts.
Sales & customer service
Record sales orders from every channel, manage consignment and resellers, and handle returns.
Finance & accounting
Post payments, reconcile bank and settlement statements, prepare tax filings, and close periods.
Management
Monitor the executive dashboard, profit and loss by dimension, and product margins without waiting for reports.
System admin
Manage users, roles, permissions, and the approval matrix, and review the change history.
Technology
Built on a modern stack
- Go
- React
- TypeScript
- PostgreSQL
- River
- REST API
- OpenAPI
- Midtrans
- Biteship
FAQ
Questions about Balance
Which sales channels does Balance support?
Balance records modern trade, B2B, consignment, WhatsApp/Instagram orders, marketplace, employee sales, and e-commerce website sales. Marketplace orders and their settlement reports can be entered manually or imported from files. Every channel shares the same stock and books.
How are accounting journals created?
Each operational transaction, such as a goods receipt, invoice, shipment, or payment, posts its own journal entry based on defined posting rules. Posted journals cannot be edited. Corrections are made with reversing entries so the audit trail stays intact.
Does Balance suit products with expiry dates?
Yes. Stock is tracked by batch with expiry dates, and outgoing allocations follow FEFO. Cost of goods sold uses FIFO per batch, including goods from contract manufacturing.
How do we move our data over from spreadsheets?
Master data, price lists, opening balances, and transaction documents can be imported with Excel templates. Rollout is phased, starting with core operations and finance.
How are security and access controlled?
Access is set per role down to individual actions, and key roles must use MFA. Documents above set thresholds go through the approval matrix, and every data change is recorded in the change history.
Balance
Bring your operations and books together
Tell us how your business runs, and we will show you how Balance handles it.
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